Junior Maintenance Planner

May 19, 2024
$20 - $60 / hour
Application deadline closed.

Job Description

At HelloFresh, we want to change the way people eat forever by offering our customers high quality food and recipes for different meal occasions. Over the past more than 12 years, we’ve seen this mission spread around the world and now we are a global integrated food solutions group and the world’s leading meal kit company. The HelloFresh Group includes our core brand HelloFresh, as well as: Green Chef, EveryPlate, Chefs Plate, Factor, Youfoodz, Good Chop, and The Pets Table.

Location: The primary work location will be located at Tomken Rd & Matheson Blvd East, Mississauga, this position will require travel to our other Distribution Centre’s and Delivery Hubs located in Mississauga and Brampton.

Shift: This position will offer a full time consistent schedule of Monday to Friday from 9:00am – 5:00pm, will require availability to work outside these hours to cover operational needs.

About the Role

Reporting to the Senior Supervisor, Facilities & Maintenance, the Junior Maintenance Planner/Scheduler is responsible for properly reviewing work requests, evaluating scope, allocating resources, and working with impacted teams to schedule associated activities in a way that avoids costly downtime and interruptions to business operations while ensuring optimized use of our labor and material resources. Periodic review of asset metadata and development of robust job plans are critical to keep our systems accurate and our data integrity strong. This position works closely with maintenance site, regional, and organizational leadership to keep maintenance operations running smoothly. The ideal candidate will immerse themselves in the HelloFresh DNA and will help drive our people and processes to reflect our company principles.

What you will be doing:

  • Be responsible for forecasting PM work and properly load balancing daily workload allotment based on available labor and material resources.
  • Be responsible for reviewing incoming maintenance requests and, with the assistance of site technicians and/or management as needed, evaluating criticality, work scope, and needed resources.
  • Responsible for overseeing the compilation, organization, and maintenance of all documentation required for BRC, CFIA, and other regulatory audits, ensuring accuracy, completeness, and accessibility as per established standards and timelines
  • Responsible for maintaining the PM Tasks list
  • Evaluate equipment and/or request scope and document in clear, concise, and descriptive job plans all of the requirements to complete the job effectively.
  • Coordinate with external contractors
  • Evaluate safety hazards and PPE requirements to ensure the safety of all maintenance staff and building associates is taken into consideration.
  • Estimate required labor, materials, and tools needed, and ensure availability prior to scheduling. This includes gathering any documentation (drawings, manuals, etc.) and ensuring that they are included as part of the job package.
  • Work with the site inventory specialist or site leadership to ensure that required parts are properly kitted and booked against the proper work request prior to scheduling.
  • Communicate with site operations and maintenance leadership to ensure work is scheduled, and that all impacted parties are aware of what is being done and when. If adjustments need to be made, communicate to and work with all impacted parties.
  • Review and report work backlog to management regularly to drive on-time completion of all work requests and predictive/preventive maintenance tasks.
  • Review downtime data and review potential warranty issues. You will escalate potential warranty issues to the site maintenance leadership and the inventory specialist (as needed for part warranty issues).
  • Ensure equipment records and metadata are correct and perform audits by walking equipment lines and checking against CMMS equipment lists to ensure that all asset data is correctly identified and in the location identified within the CMMS database.
  • Create/enroll new equipment to CMMS and ensure completeness of metadata.
  • Communicate with site maintenance leaders and technicians to continuously improve the planning process and associated job plans.
  • You will work with other planner schedulers in the network to leverage best practices, share experiences, and help educate each other.
  • Be open to other related duties as requested, such as participating in training of new MRE staff, assisting Business Operations leaders with proper use of the CMMS system, and helping launch new buildings as we continue to grow as a company.
  • Work in compliance with OH&S acts and regulations.
  • Other duties as assigned

At a minimum, you have:

  • 1+ years of experience in a maintenance environment, preferably with planning and scheduling
  • Post-secondary Education in Mechanical or Electro-Mechanical Engineering Diploma or equivalent work experience
  • Experience with material handling equipment systems, with a basic understanding of installation, operation, and required general maintenance best practices.
  • Proficient/Advanced knowledge of CMMS systems, preferably FMX and/or Fiix.
  • Experience with the use of standard office administrative software including document, spreadsheet, and slide presentation software (like MS Office or Google software suite).
  • Proficient in reviewing data for accuracy, anomalies, and trends, and being able to discuss findings with maintenance leadership.
  • Excellent verbal and written communication skills.
  • The ability to read and understand drawings, schematics, and diagrams.
  • The ability to multitask when needed.
  • A high level of integrity and ethics, and excellent follow-through.
  • The ability to work in cold environments

What you’ll get in return:

  • Competitive salary and health benefits
  • 75% discount on HelloFresh or Chefs Plate weekly box subscription
  • High impact work to help feed thousands of families in Canada
  • Opportunity to learn and grow
  • Work with a hard-working and supportive team

Working Conditions:

It’s no surprise that as a food company, we use many ingredients that may be considered common allergens (i.e. peanuts, tree nuts, milk, etc.). Whether this role is based out of our headquarters or one of our distribution centers, it is possible that you may be exposed to such allergens in this role. If you have any concerns with being exposed to any particular food ingredients, including meat, please disclose this during the hiring process.

If this sounds like you, please click the “Apply Now” button. If this role doesn’t quite match what you’re looking for, but you’d like to know more about joining the HelloFresh team, please visit our Jobs page to view our other vacancies. We’d love to hear from you!


About HelloFresh

We believe in the power of shared meals to unite people from diverse backgrounds. Our commitment to workplace diversity is unwavering, fostering inclusion and belonging for everyone. This dedication extends to our partners and the communities we serve. We’re always evolving, actively listening, and learning to uphold these values. Our collaborative culture, driven by a diverse team, allows us to connect with customers and transform their feedback into tangible improvements, from innovative recipes to enhancing our delivery process.

At HelloFresh, diversity and inclusion are paramount. We’re an equal-opportunity employer, ensuring fairness regardless of race, gender, age, or other protected characteristics. We provide reasonable accommodations for candidates, including those with disabilities. If you need assistance during the application or interview process, please reach out to us at:

Europe: EUaccommodations@hellofresh.com.
APAC: APACaccommodations@hellofresh.com
United States: USCandidateAccommodations@hellofresh.com
Canada: CAaccommodations@hellofresh.com

To learn more about what it’s like working inside HelloFresh, follow us on Instagram and LinkedIn.

Explore Location